PUSOG Assembly Minutes: 6 Sept 2008

** Minutes of the Assembly of the Psi Upsilon Society of Georgia
6 September 2008

* In Attendance

Sean Caulfield
Jonathan Chaffin
Larry Fine
Jess Frame
Charles Hall
Lee Hall
Alex Hoeflich
Becca Howie
Michael Huelsewiesche
Laura King
Ross Meltz
Justin Melvin
Anastasia Nienow
Jen Roper
Jesse Scherer
Ryan Seto
Mandie Smith
Sam Smith
Louis Stavrides
Paul Travis
Clint Wiegle
Les Wilhelm
Matthew Williams
John Woehler
K Woehler
Matt Yannetti

CALL TO ORDER: 2:15 pm

WELCOME & INTRODUCTIONS: Jonathan Chaffin

BYLAWS: Jesse Scherer

Jesse Scherer proposed a new Bylaws which were drafted by the pro tempore board. The Members proposed and approved by hand vote several changes to these bylaws.

Per the old bylaws the Board had the power to change the bylaws at will. The pro tem Board approved the bylaws, as amended, after a vote of approval from the Members.

The Bylaws, as amended, are shown below.

BOARD OF DIRECTORS

Nominations were taken for a new Board of Nine Directors, pursuant to the newly adopted bylaws. Nominees each gave a brief speech. Votes were taken and a new Board elected for two years.

Nominees:

Sean Caulfield
Jonathan Chaffin
Jessica Frame
Charles Hall
Alex Hoeflich
Becca Howie
Hammad Khan
Ross Meltz
Jesse Scherer
Sam Smith
Les Wilhelm
Matthew Williams
John Woehler
K Woelher

Elected:

Sean Caulfield
Jonathan Chaffin
Charles Hall
Alex Hoeflich
Becca Howie
Hammad Khan
Ross Meltz
Jesse Scherer
K Woelher

OLD BUSINESS

Omega Financial: Laura King: We have insufficient forecasting of our finances to make an informed decision at this time.

Refinancing Options: Matthew Williams: Volunteers EquitySmart, his mortgage company, to pursue further options.

Appraisals: Will Moss: Commercial appraisals start at $4,000.

LinkedIn: Louis Stavrides: There now exists a LinkedIn and LiveJournal group.

Contact Database: Hammad Khan: Reports in absentia that the database is still in progress. Data entry will be done with assistance from the Actives and a complete database is expected 14 September.

Calling Campaign: Matthew Williams: Dates for a calling campaign are to be announced.

Meeting Scheduling: Jesse Scherer: This meeting had a date set.

BUDGET

The budget alternatives presented by the pro tem Board were presented for discussion.

The dues language approved in the bylaws indicates that the dues are a minimum donation required to vote at futures Assemblies. PUSOG is authorized to deduct from its donation pool according to its budget. All dues are considered donations, and all donations at or above the level set as dues give the donor the right to vote at Assemblies that year.

The only modification made to the Board’s proposal was the addition of an office supplies allowance to each budget. The Members selected the most expensive budget, which sets the 2009 dues at $100.

As part of the budget approval, 2008 budget and dues are set to one quarter of 2009’s. This makes 2008 dues $25. Members are encouraged to pay these dues, or for this year may ask that a deduction from previous donations be made for PUSOG operations.

FOUNDERS’ DAY: Anastasia Nienow

Brother Nienow requested the Assembly’s input into whether to move the date for Founders’ Day so as not to coincide with Homecoming Weekend. The Members recommended this course of action. Several alumni plan to stage a tailgate party at the Chapter House during Homecoming.

UPCOMING EVENTS

Upcoming events were announced to the Assembly.

CHAPTER ORGANIZATION

Clint Wiegle gave a presentation on the current organization of the active Chapter. All work is now delegated to four committees, each headed by a Vice President.

HONORARY BROTHERHOOD

An open discussion on the merits of honorary brotherhood was held.

Points of information:

The Chapter should notify the home chapter of a Psi Upsilon brother which it wishes to make an honorary brother if its own chapter.

International considers somebody a brother the moment they receive notification of honorary brotherhood.

The Assembly passed a Recommendation to the Brotherhood: Prior to offering honorary brotherhood, have a written process.

CLOSING SONG: After the Battle

MEETING ADJOURNED: 4:50 pm

Submitted 7 September 2008 by Jesse Scherer

2 Responses to PUSOG Assembly Minutes: 6 Sept 2008

  1. Pingback: More Meeting Minutes Posted!

  2. jessejoe says:

    In lieu of putting the bylaws inline, I have put them on their own page and linked them in the text of the minutes.

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